Guidelines for chairs at open sessions and SWIP
Time and location
Each slot lasts 30 minutes: up to 20 minutes for a presentation, with 8 minutes for Q&As, and 2 minutes to handover to the next speaker.
It is essential to keep everything running bang-on schedule, not least because many delegates will want to move between sessions.
Consequently, chairs should not feel embarrassed – indeed, they should feel obliged – to:
- cut off speakers who are running over time;
- cut off questioners who are wasting time;
- announce all of this at the start of their session.
Chairs should also check that any clocks in the room are running correctly!
A digital projector and laptop will be available at your session. Please arrive at your session at least 10 minutes before it commences, so that you can help speakers to uploading their presentations to the laptop. Speakers have been instructed to bring files on USB sticks.